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Local authority | Hawkinge Parish Council Minutes

Local authority: Hawkinge Parish Council minutes - 10 December 2008

Contributed by editor on Jan 17, 2009 - 12:00 AM

Hawkinge Parish Council Minutes








Minutes of a meeting of Hawkinge Parish Council



Held at: Hawkinge Community Centre



Date: 10 December 2008



Present: Councillor D Callahan (Chairman), Councillors Ms J Brisley,
G Hodgson, T Hutt, T Ollerenshaw, P Smith and C D Tearle



Apology for Absence: Councillors J Heasman, Mrs P Meloy, (holiday)




Officer Present: Mrs Tina Wiles (Clerk)



OPEN MEETING



PUBLIC QUESTION AND ANSWER SESSION




One question was asked by a member of the public and this is
detailed on the schedule attached to these minutes.



658. DECLARATIONS OF INTEREST



Councillors D Callahan and T Hutt declared a personal interest in
minute 662 (Report PC/08/09 Determination of Priorities for
provision of Community Facilities) where it referred to the Hawkinge
Community Centre enhancement project as they were Trustees on the
Board of Trustees of the Community Centre. However, since the Trust
is a company limited by guarantee and there is no personal liability
or gain, they remained in the meeting and took part in the
discussions and voting on this item.



Councillor C D Tearle also declared a personal interest in minute
662 (Report PC/08/09 Determination of Priorities for provision of
Community Facilities) where it referred to the Hawkinge Community
Centre enhancement project as he is the Parish Council’s
representative on the Board of Trustees and by virtue of this, is a
Trustee in his own right whilst holding this position. As the
company is limited by guarantee and there is no personal liability
or gain, he remained in the meeting and took part in the discussions
and voting on this item.



659. MINUTES



Minutes of the meeting held on 12 November 2008 were submitted,
approved as a correct record and signed by the Chairman.



660. FINANCIAL MATTERS



The Clerk circulated the schedule of payments to be made following
the meeting. A copy of the schedule is attached as Appendix 1.



Proposed by Councillor T Hutt



Seconded by Councillor T Ollerenshaw and



RESOLVED:



1. To receive and adopt the schedule of payments attached at
Appendix 1.



(Voting: For 5; Against 0; Abstentions 2)



661. BUDGET AND PRECEPT 2009/10



REPORT PC/08/08 concludes the budget-making process for 2009/10 and
makes recommendations to enable the Council to set its Precept for
2009/10 and to notify the tax collecting authority in accordance
with statutory legislation.



Proposed by Councillor P Smith



Seconded by Councillor C D Tearle and



RESOLVED:



1. To receive and note Report PC/08/08.



2. To approve the Parish Council’s budget for 2009/10 as set out in
the Appendix to Report PC/08/08.



3. To confirm the Precept for 2009/10 in the sum of £81,000 in
accordance with the provisions in Sections 39, 41 and 50 of the
Local Government Finance Act 1992.



4. To authorise the Chairman of the Parish Council to sign the
Precept demand on the District Council.



(Voting: For 7; Against 0; Abstentions 0)



662. DETERMINATION OF PRIORITIES FOR PROVISION OF COMMUNITY
FACILITIES




REPORT PC/08/09 sets out an option for the use of Section 106 monies
in Hawkinge, to provide a range of community facilities and
transport related improvements.



An addendum was circulated at the meeting relating to priority 2 –
Provision of changing rooms at the Football Ground off Cricketers
Close and suggested rewording of actions at priority 1.



Proposed by Councillor P Smith



Seconded by Councillor C D Tearle and



RESOLVED:



1. To receive and note report HPC/08/09 as amended.



2. To agree the schedule of projects within the report as the basis
for allocating the S106 available for community facilities and
transport related improvements in Hawkinge.



3. To redirect the funding allocated to the Multi User Games Area,
if necessary, depending on the outcome of the informal discussions
being held about changing rooms at the football ground, which will
be reported back to the Parish Council.



4. To agree the schedule of actions within the report and request
regular updates at Parish Council meetings on the progress of each
of the projects.



5. To submit the schedule of projects to key partners, including
Shepway District Council and Kent County Council, for consideration.




(Voting: For 7; Against 0; Abstentions 0)



663. FINANCE AND GENERAL PURPOSES COMMITTEE – 19 NOVEMBER 2008



To receive the minutes of the Finance and General Purposes Committee
of 19 November 2008.



Proposed by Councillor C D Tearle



Seconded by Councillor P Smith and



RESOLVED:



1. To receive and note the minutes of the Finance and General
Purposes Committee of 19 November 2008.



(Voting: For 6; Against 0; Abstentions 1)



664. REPORT OF REPRESENTATIVE ON THE COMMUNITY CENTRE BOARD OF
TRUSTEES.




Councillor Tearle gave an update as the Parish Council’s
representative on the Community Centre Board of Trustees. He said
that the Internal Auditor had been in and had undertaken a full
audit of the internal processes and controls currently in place. The
auditor’s report was currently being prepared and would be presented
jointly to the Board of Trustees and the Parish Council. Following
this the report would be presented to the Members of the Community
Centre. He also said that bookings were increasing and that this was
a positive step forward.



Proposed by Councillor C D Tearle



Seconded by Councillor D Callahan and



RESOLVED:



1. To receive and note report.



(Voting: For 7; Against 0; Abstentions 0)



665. PLANNING MATTERS



1. Planning Applications



The list of planning applications received since the last meeting
was reported giving details of the responses sent to the District
Council by the Planning and Development Group for endorsement.



Proposed by Councillor D Callahan



Seconded by Councillor T Hutt and



RESOLVED:



1. To receive and endorse the responses of the Planning and
Development Group detailed appendix 2.



(Voting: For 7; Against 0; Abstentions 0)



666. CORRESPONDENCE



The Report of the Community Warden for December 2008 was circulated
at the meeting.



There were no other items of correspondence circulated with the
agenda.



Other correspondence is in the correspondence folder which is
available to all councillors in the Hawkinge Community Office.



667. EXCLUSION OF THE PUBLIC



Proposed by Councillor D Callahan



Seconded by Councillor T Hutt and



RESOLVED:


To exclude the public and press from the meeting by virtue of the
Public Bodies (Admission to Meetings) Act 1960, by reason of the
confidential nature of the business to be transacted.



(Voting: For 7; Against 0; Abstentions 0)



668. CLERK’S SALARY



A confidential report had been circulated with the agenda.



Proposed by Councillor D Callahan



Seconded by Councillor T Hutt and



RESOLVED:


To note that the Clerk will be appointed to SCP28 from 1 April 2009.




(Voting: For 6; Against 0; Abstentions 1)